Terms & Conditions

CAMP SHALOM 2024 Camper Enrollment Agreement

 

Please carefully read the following Terms & Conditions of Enrollment which represent the agreement between the Parent(s) / Guardian(s) (“Parents”) identified on the registration / information forms and CAMP SHALOM. If you are registering more than one child, every reference to camper should be read as campers.

 

The parent(s) or guardian(s) submitting this registration are those having legal custody of the child. Conditions of custody, if applicable, must be fully communicated in writing to CAMP SHALOM, including, if applicable, a copy of the section of any court order referring to access or visitation rights. 

 

By signing this document, you acknowledge and agree to the following terms and conditions for enrolling your camper at CAMP SHALOM:

 

REGISTRATION AND FINANCIAL TERMS

 

The CAMP SHALOM 2024 camp season will operate from July 1, 2024 to August 15, 2024.   

 

Registration: 

 

  • Previous CAMP SHALOM families will receive priority registration until Monday, September 11, 2023 at 12:00 noon. At this time, we open up registration to new campers on a first come first served basis. 

  • New campers are encouraged to apply as soon as registration opens as applications from new inquiries are kept in the order in which they are received by our online system and acceptance is based upon availability in each cabin. 

  • Applicants who are not accepted are placed on a waiting list. 

  • CAMP SHALOM reserves, in its sole discretion, the right to depart from the acceptance procedures listed above to serve the best interests of the camp. 

  • Enrollment of all applicants is subject to space availability. 

  • Completion of this initial application does not guarantee acceptance into camp. 

  • Parents/Guardians must complete the full application process including paying their deposit and filling out all supplementary forms in order to be eligible for admission. Once all components of the application have been completed, families will be sent an email confirming their registration.

  • Campers are admitted into camp on a first come first served basis, based on completed applications only.

 

FINANCIAL/CANCELLATION TERMS: 

 

  • This application is to be accompanied by a $750 deposit. 

  • Cancellations of any or all dates on the original application, received prior to January 1, 2024 will receive a full refund of fees paid minus a $300 cancellation fee. 

  • Any changes to the dates of registration to a lesser number of weeks will be considered a cancellation and subject to the cancellation fee and cancellation terms. 

  • After January 1, 2024, the $750 deposit is non-refundable and will be forfeited if the application is cancelled or if the camper withdraws for any reason. 

  • If the camper withdraws or his/her application is cancelled for any reason after March 1st, 2024 and prior to May 31st, 2024 an additional $750.00 will be forfeited to the camp. 

  • If a camper withdraws for any reason on or after June 1st, 2024 then the entire camp fee shall be forfeited. 

 

Camp fees shall be paid as follows:

 

  • $750.00 non-refundable deposit with completed application

  • 50% of balance paid on January 15th, 2024

  • Remaining balance on May 1st, 2024

 

Monthly and customized payment installments may be accommodated – please contact the camp office to make arrangements. Applications for financial assistance are due mid-December, with scholarships awarded in January. 

 

In the event of a payment returned unpaid, an NSF cheque, or a declined payment, there will be a $100 service charge and all future payments for any outstanding amounts will have to be in the form of either cash, e-transfer or a certified cheque. If any amount is referred for collection or requires filing of legal action, Parents agree to pay collection, lawyers and all other fees associated with the collection or action. 

 

No camper will be permitted to attend camp unless all camp fees have been paid in full. 

 

CAMP SHALOM is a non-profit organization whose costs for food, staff and program are fixed; we cannot issue refunds or make-up days for an incomplete session for any reason.  

 

Enrollment Terms & Conditions

 

  • You agree to abide by all CAMP SHALOM Camper Enrollment Terms & Conditions and choose to enroll your camper at CAMP SHALOM.

  • You acknowledge and agree that it is your sole responsibility to read all forms carefully, complete the forms accurately, and sign where needed. These forms hold vital information related to your camper’s health, history, abilities, program activities, and associated risks, as well as your responsibilities and your camper’s responsibilities.

  • CAMP SHALOM’s acceptance of your camper’s application is contingent upon CAMP SHALOM’s receipt, review, and acceptance of all completed forms.

  • Failure to provide correct, detailed, and current information to CAMP SHALOM, including but not limited to camper medication, physical and mental health, or behavior, in writing, may result in early dismissal from camp and forfeiture of camp fees.

  • You must notify the camp office in writing of all material updates to camper application forms prior to the start of camp. Failure to do so may result in early dismissal from camp and forfeiture of camp fees.

 

CONTACT INFO PERMISSIONS: 

 

Under the Privacy Act, your personal information, including health information relating to your child, is protected. CAMP SHALOM complies with this legislation and understands the importance of protecting this information. 

 

CAMP SHALOM collects, uses and discloses your personal information strictly for the following purposes:

  • to register and collect payment for your child to attend our camp program 

  • to contact you with respect to registration information; to enable you to contact us and discuss your child’s supervision and medical care 

  • to assess your child’s health needs 

  • to identify, deliver and ensure continuous high-quality supervision and medical care of your child 

  • to communicate (before or during our camping season) with health care professionals who may be treating your child 

  • to set up and maintain confidential records on your child with respect to registration and medical information 

  • to comply with the law

 

CAMP SHALOM provides camper lists, which include the name, address and telephone numbers of campers, to its associate camp, Camp Solelim, for the purpose of providing your child with the opportunity of continuing in the ongoing camp program. 

 

CAMP SHALOM also provides its campers with the names, addresses, telephone numbers and emails of other campers should they wish to communicate once the camp season has ended. Occasionally, we will share lists with information of registered campers with prospective and new campers in order to begin developing supportive camp relationships. Your personal information is managed and accessed by our Camp Directors, medical and mental health team and office staff.  

 

Medical Conditions, Behaviour and/or Mental Health Concerns 

 

In order for us to be able to do our best to help campers have an enjoyable experience at camp, we ask that Parents notify CAMP SHALOM in writing at the time of registration and up until the start of camp, of any medical conditions, life-threatening allergies, behavioural, psychological or emotional concerns, or other special needs. Some parents are hesitant to share this sort of information for fear that their child may be denied enrollment. While we hope to offer camp to as wide a range of campers as possible, it is essential that we are well informed and able to accommodate the needs of each camper before accepting their enrollment and/or in order to plan accordingly.

 

If it is determined that a camper has special needs or behaviour that requires extra care and supervision in order for them to safely remain at camp, and in the opinion of the Camp Director, it is reasonable and possible for CAMP SHALOM to provide this additional supervision, it is understood that this additional cost will be assumed by the Parents. 

 

CAMP SHALOM reserves the right to immediately and summarily suspend or dismiss any camper for conduct or behaviour which, in the opinion of the Camp Director is deemed to be detrimental or disruptive to the camper, to the camp program, or to other campers or staff, and is therefore in the best interest of the camper and/or the camp. In such an event, it is understood that at the discretion of the Director, either no refund or a proportionate refund may be made.

 

CAMP SHALOM also reserves the right to refuse any camper to attend camp at its discretion prior to the camper’s arrival at camp and cancelling such camper’s registration should it be of the view that the presence of such camper at the camp poses a health or behavioural risk to such camper or to other campers and/or staff

 

Program Withdrawal, Dismissal From Camp & Refund Policy

 

  • There will be no refunds for involuntary suspension or dismissal from camp.

  • Any changes to the dates of registration to a lesser number of weeks will be considered a cancellation and subject to the cancellation policy. 

  • Parents understand that CAMP SHALOM has limited enrollment, trained staff and fixed operating costs; and that these commitments remain essentially the same regardless of camper attendance. Therefore there will be no make-up days or refunds given for absence, illness, cancellation, family vacations, special events, inclement weather, acts of G-d, or early withdrawal of a camper regardless of circumstances. No refunds or credits are possible. 

  • At its sole discretion, CAMP SHALOM will set up rules and regulations and a code of conduct to protect campers’ well-being while offering a safe, fun environment for all campers. You and your camper agree to follow all CAMP SHALOM rules and regulations and the CAMP SHALOM code of conduct, with the understanding that failure to comply may result in suspension or dismissal.

  • CAMP SHALOM reserves the right to suspend or terminate the registration of any camper when it is deemed by the Director to be in the best interests of the child or camp. There will be no refund of camp fees if CAMP SHALOM decides that a camper must leave camp to prevent harm to themselves, others, or if the camper’s behavior is unsafe, inappropriate, and/or disruptive, or requiring continuous one-to-one attention.

  • In the event that the camper is suspended or dismissed for infractions of camp’s policies, no refund will be issued. Examples of such policies include but are not limited to those found in our Camper Code of Conduct.

  • CAMP SHALOM is not responsible for costs associated with returning a suspended or dismissed camper to parents or guardians.

 

Medical Release and Authorization

 

  • You authorize the camper’s diagnosis and treatment by a qualified, licensed medical professional in a medical situation that, in the opinion of the attending medical professional, needs immediate attention to prevent endangerment of the camper’s life, physical disfigurement, impairment, undue pain, suffering, or discomfort if delayed.

  • You grant permission to the attending physician to proceed with any medical or minor surgical treatment, x-ray examination, and immunizations for the camper.

  • In case of an emergency from serious illness, the need for major surgery, or significant accidental injury, you understand that CAMP SHALOM and the attending physician will make every attempt to contact you as quickly as possible. You grant this authorization only after CAMP SHALOM and the physician have made a reasonable effort to reach you.

  • You grant permission to CAMP SHALOM and its directors and staff to give the needed emergency treatment prior to the camper’s admission to the medical facility.

  • You authorize and execute this release of your own free will, with the sole purpose of authorizing medical treatment under emergency circumstances for the protection of the camper’s life and limb, in your absence.

 

Camper Medical, Dental or Other Costs

 

  • As needed, CAMP SHALOM will engage qualified personnel to provide campers with medical, dental, or other services. You agree to reimburse CAMP SHALOM for all out-of-pocket expenses.

 

Code Of Conduct

 

You and your camper agree to abide by the CAMP SHALOM Code of Conduct, which includes the following guiding principles:

  • Every camper has the right to enjoy a safe, supportive, and organized environment.

  • Every camper has the responsibility to contribute to this positive environment through the demonstration of respect for others and commitment to camp programs. Conflicts, issues, and differences should be resolved with respect and civility.

 

At CAMP SHALOM, we:

 

  • Want everyone to have fun!

  • Value campers’ uniqueness, beliefs, ideas, and cultural background.

  • Recognize individual and collaborative efforts.

  • Prohibit verbal and physical harassment.

  • Empower campers to make choices and decisions.

  • Treat everyone fairly.

  • Help campers when they need assistance.

  • Set clear expectations.

 

What CAMP SHALOM Expects from Campers

 

  • Enthusiastic participation at activities.

  • Cooperation, honesty, and integrity.

  • Respect for the rights, needs, and feelings of others.

  • Politeness and respect for all staff and campers.

  • Proper care and respect for camp property and the property of others.

  • Responsible and respectful behavior that enables all campers and staff to feel safe and secure.

  • Adherence to camp policies and rules.

  • No use of matches, lighters, cigarettes, drugs, alcohol, or weapons of any kind.

  •  

Consequences for Non-Adherence

 

  • There are profound consequences for campers and their guardians if campers do not meet CAMP SHALOM’s expectations, including, but not limited to: loss of privileges, modified programming, reimbursement for replacement of willfully damaged property, suspension or dismissal from camp, and forfeiture of camp fees.

 

Lost, Stolen, or Damaged Property

 

  • CAMP SHALOM is not responsible for lost, stolen, or damaged camper items. Please do not send valuable items to camp.

 

Informed Consent and Acknowledgment

 

  • You hereby give your approval for your camper’s participation in any and all CAMP SHALOM activities, trips, and programs. While CAMP SHALOM emphasizes safety first, there is a risk of serious injury inherent in all camp activities.

  • In exchange for the acceptance of your camper’s enrollment by CAMP SHALOM, and for other good and valuable consideration, you release and waive and forever discharge CAMP SHALOM, their subsidiaries, affiliates, and successors, and each of their respective directors, officers, servants, insurers, agents, or employees (“the Releasees”) from any and all loss, damage, injury, whether to property or person (including death), claims, demands, damages, rights, actions, or causes of action or legal costs, past, present, or future, anticipated, or unanticipated, resulting from or arising out of or in consequence of camper enrollment and participation or attendance at CAMP SHALOM, due to any cause whatsoever, including breach of contract, or breach of any statutory or other duty of care on the part of the Releasees.

  • You further agree to indemnify and save harmless the Releasees from any claims, demands, damages, actions, or causes of action or legal costs arising out of or in consequence of claims by other persons for any loss, injury, or damage to them or their property caused wholly or partly by your camper or for which the Releasees are claimed or made liable.

 

COVID-19

 

  • CAMP SHALOM reserves the right to request additional medical/health information and to require campers and staff to complete vaccination protocols (if applicable) for COVID-19 prior to camp.

  • CAMP SHALOM may also implement COVID-19 testing and/or antibody testing protocols for all campers and staff (if applicable), as well as implement changes to health, safety, and behavior standards while at CAMP SHALOM.

  • CAMP SHALOM may, as required, implement guidelines or restrictions relating to sanitation, camp activities, and camper trips. You hereby provide your consent for CAMP SHALOM to test the camper for COVID-19 and/or antibodies prior to the camper’s arrival at camp and thereafter during camp, in accordance with our testing protocols.

  • CAMP SHALOM also reserves the right to refuse any camper’s attendance at camp if it poses a health or behavioral risk related to COVID-19.

  • CAMP SHALOM also reserves the right to amend, alter, or cancel any scheduled session in accordance with public health protocols and/or restrictions.

 

DISMISSALS

 

  • The Camp Director reserves the right to suspend or dismiss any camper, without refund, who willfully disregards camp rules, endangers campers’ or their own safety, or fails to meet the character requirements of camp.

 

CAMPER PROPERTY

 

  • Camp accepts no responsibility for loss or damage to any camper property incurred during the session or while in transit.

 

CABIN GROUPS

 

  • Campers are placed into cabins by grade and age. Requests will be honoured when possible, at the discretion of the Camp Director or their designate.

 

PHOTO/VIDEO CONSENT

 

  • Parents agree that CAMP SHALOM may use any photograph, video, image, likeness, utterance, or statement in which the participant may appear for promotional or other purposes, without approval or compensation to the participant or parent.

 

ELECTRONICS/CONTRABAND

 

  • The family agrees to adhere to the CAMP SHALOM policies regarding the sending of food items, packages, and electronics as set out in the Parent Handbook. Cell phones and communication devices are not allowed and will be confiscated if found. If a camper’s cell phone is found hidden at camp, this camper may be suspended or dismissed from camp and no refund of fees will be issued.

 

TRIPS

  • Parents/guardians give the camp permission to take the camper out of camp for the purpose of camp programs/outings (e.g., camping, inter-camp sports, special trips) and/or medical treatment.

 

MEDICAL

 

In case of an emergency, every effort will be made to contact the parents. If this is impossible, parents grant permission to the camp-selected physician to hospitalize, secure proper treatment, and order injection, anesthesia, or surgery for the child.

 

  • The parent(s)/guardian(s) give(s) permission for the Camp Medical Staff to administer any non-prescription drugs to the camper in the recommended dosage as may be reasonably required.

  • Any prescription drugs required by the camper should be brought in the original, labeled bottle in sufficient quantities as required for the duration of the camper’s stay and must be given to Camp Staff at the baggage drop.

  • Each camper must be covered by provincial health insurance or equivalent medical insurance. In the event that a camper requires special medication, x-ray, or treatment beyond that which is available at Camp, the parent(s)/guardian(s) will be notified promptly and will be charged the additional expense of transportation and special care.

  • CAMP SHALOM requires that campers who have potentially life-threatening conditions, such as anaphylactic allergies to food or insect stings, be able to manage their exposure to those substances, provide two sets of medication, be familiar with its use, and carry the medication with them at all times.

 

Interpretation and Jurisdiction

 

  • This agreement shall be interpreted and be subjected to the laws of the Province of Ontario, with the courts of the Judicial district of Toronto having exclusive jurisdiction in respect of any proceeding in connection with this agreement.

 

By signing this document, you acknowledge and accept the terms and conditions outlined above for enrolling your camper at CAMP SHALOM.