Terms and Conditions – Camp Shalom 2021
REGISTRATION: Previous Camp Shalom families will receive priority registration until Wednesday, August 19th, 2020 at noon. After this date, we open up registration to new campers on a first come first served basis. New campers are encouraged to apply as soon as registration opens as applications from new inquiries are kept in the order in which they are received by our online system and acceptance is based upon availability in each cabin. Applicants who are not accepted are placed on a waiting list. Camp Shalom reserves in its sole discretion, the right to depart from the acceptance procedures listed above to serve the best interests of the camp. Enrollment of all applicants is subject to space availability. Completion of this initial application does not guarantee acceptance into camp. Parents/Guardians must complete the full application process including paying their deposit and filling out all supplementary forms in order to be eligible for admission. Once all components of the application have been completed, families will be sent an email confirming their registration. Campers are admitted into camp on a first come first served basis, based on completed applications only.
FINANCIAL TERMS: This application is to be accompanied by a $500 deposit. Cancellations received prior to January 1, 2021 will receive a full refund of fees paid minus a $200 administrative fee. After January 1, 2021, the $500 deposit is non-refundable and will be forfeited if the application is cancelled or if the camper withdraws for any reason. If the camper withdraws or his/her application is cancelled for any reason after March 1st and prior to May 31st, an additional $500.00 will be forfeited to the camp. If a camper withdraws for any reason on or after June 1st then the entire camp fee shall be forfeited. In the event that any changes are made to session length or in the event that Camp Shalom 2021 is cancelled due to COVID-19, we will offer full refunds of all 2021 fees paid to date (including deposit) or a portion thereof if the time of stay is amended.
Camp fees shall be paid as follows:
$500.00 non-refundable deposit with completed application;
50% of balance paid on January 15th, 2021;
Remaining balance on May 3rd, 2021
Monthly and customized payment installments can be set up – please contact the office to make arrangements. Applications for financial assistance are due mid-December, with scholarships awarded in January. No camper will be permitted to attend camp unless all camp fees have been paid in full.
Camp Shalom is a non-profit organization whose costs for food, staff and program are fixed; we cannot issue refunds or make-up days for an incomplete session for any reason.
CONTACT INFO PERMISSIONS: Under the Privacy Act, your personal information, including health information relating to your child, is protected. Camp Shalom complies with this legislation and understands the importance of protecting this information. Camp Shalom collects, uses and discloses your personal information strictly for the following purposes:
– to register and collect payment for your child to attend our camp program
– to contact you with respect to registration information; to enable you to contact us and discuss your child’s supervision and medical care
– to assess your child’s health needs
– to identify, deliver and ensure continuous high-quality supervision and medical care of your child
– to communicate (before or during our camping season) with health care professionals who may be treating your child
– to set up and maintain confidential records on your child with respect to registration and medical information
– to comply with the law
Camp Shalom provides camper lists, which include the name, address and telephone numbers of campers, to its associate camp, Camp Solelim, for the purpose of providing your child with the opportunity of continuing in the ongoing camp program. Camp Shalom also provides its campers with the names, addresses, telephone numbers and emails of other campers should they wish to communicate once the camp season has ended. Occasionally, we will share lists with information of registered campers with prospective and new campers in order to begin developing supportive camp relationships. Your personal information is managed and accessed by our Camp Directors, medical team and office staff.
CUSTODY: The parent(s) or guardian(s) submitting this registration are those having legal custody of the child. Conditions of custody, if applicable, must be fully communicated in writing to Camp Shalom, including, if applicable, a copy of the section of any court order referring to visitation rights.
FULL DISCLOSURE: The parent or guardian of the camper certifies that his/her child is healthy, toilet trained and socially and psychologically ready for a resident summer camp experience. If the camper is dismissed from camp as a result of any medical or psychological issue which was not disclosed on the camp’s forms, or as outlined on a separate document if the issue surfaced over the period of time that camp received the medical form and camp began, none of the camp fee will be refunded. All additional transportation costs incurred as a result, are the responsibility of the parents/guardians.
COVID 19: Camp Shalom reserves the right to request additional medical/health information and additionally we reserve the right to require campers and staff to complete vaccination protocol (if applicable) for COVID-19 prior to camp. We also reserve the right to implement COVID-19 testing and/or antibody testing protocols for all campers and staff (if applicable), as well as implement changes to health, safety and behaviour standards while at Camp Shalom. We also reserve the right to amend, alter or cancel any scheduled session that a camper is enrolled in accordance with public health protocols and/or restrictions.In the event that any changes are made to session length or in the event that Camp Shalom 2021 is cancelled due to COVID-19, we will offer full refunds of 2021 fees paid to date or a portion thereof if the time of stay is amended.
For greater clarity and without limiting the above, Camp Shalom may, as required, implement guidelines or restrictions relating to sanitation, camp activities, and camper trips. By signing this document you hereby provide your consent for Camp Shalom to test the camper for COVID-19 and/or antibody prior to the camper’s arrival to camp and thereafter during camp, in accordance with our testing protocols. Camp Shalom also reserves the right to: (i) refuse any camper to attend camp at its discretion prior to the camper’s arrival at camp and cancelling such camper’s registration or (ii) to send a camper home during any scheduled session in which a camper is enrolled, should it be of the view that the presence of such camper at the camp poses a health or behavioural risk to such camper or to other campers and/or staff related to COVID-19. In the occurrence of any event set forth in (i) or (ii), Camp Shalom’s applicable refund policy shall apply. Camp Shalom also reserves the right to amend, alter or cancel any scheduled session in which a camper is enrolled, in accordance with a public health order of the Government of Ontario or the Government of Canada. Camp Shalom also reserves the right to amend, alter or cancel, at its sole discretion, any scheduled session in which a camper is enrolled, should it be of the view that there is a significant health risk to campers and/or staff related to COVID-19.
DISMISSALS: The Camp Director reserves the right to dismiss any camper, without refund, who willfully disregards camp rules, or who endangers campers’ and others’ safety, or who otherwise fails to meet the character requirements of camp. All additional transportation costs incurred as a result, are the responsibility of the parents/guardians.
CAMPER PROPERTY: Camp accepts no responsibility for loss or damage to any camper property incurred during the session or while in transit.
CABIN GROUPS: Campers are placed into cabins by grade and age. Requests will be honoured when possible, at the discretion of the Camp Director or his designate.
PHOTO/VIDEO CONSENT: Parents agree that Camp Shalom may use any photograph, video, image, likeness, utterance or statement in which the participant may appear to be involved, in whole or part, in any media, including the internet, for promotional or other purposes, without approval by or compensation to the participant or parent.
ELECTRONICS/CONTRABAND: The family agrees to adhere to the Camp Shalom policies regarding the sending of food items, packages and electronics as set out in the Parent Handbook. By signing this form, the parent/guardian will ensure that the camper’s cell phone and/or other communication device will not accompany the camper to camp. If found, it will be confiscated for the duration of the session. The onus is on the camper/family to retrieve the item from the director (or office) on the last day of camp.
TRIPS: Parents/guardians give the camp permission to take the camper out of camp for the purpose of camp programs/outings (eg. camping, inter-camp sports, special trips) and/or medical treatment.
MEDICAL: In case of an emergency, every effort will be made to contact the parents. If this is impossible, parents grant permission to the camp selected physician to hospitalize, to secure proper treatment and to order injection, anaesthesia or surgery for the child. The parent(s)/guardian(s) give(s) permission for the Camp Medical Staff to administer any non-prescription drugs to the camper in the recommended dosage as may be reasonably required. Any prescription drugs required by the camper should be brought in original, labelled bottle in sufficient quantities as required for the duration of the camper’s stay and must be given to Camp Staff at the buses. Each camper must be covered by provincial health insurance or equivalent medical insurance. In the event that a camper requires special medication, x-ray or treatment beyond that which is available at Camp, the parent(s)/guardian(s) will be notified promptly and will be charged the additional expense of transportation and special care. Camp Shalom requires that campers who have potentially life-threatening conditions, such as anaphylactic allergies to food or insect stings, be able to manage their exposure to those substances, provide two sets of medication, be familiar with its use and carry the medication with them at all times.
In case of an emergency, if we or our designated emergency contact person are not immediately available for consultation. I hereby give my consent to the physician selected by the Camp Director to provide or obtain appropriate medical and/or surgical care as required. With regard to dental work, I agree that any condition requiring immediate treatment may be attended to and I will cover any and all costs.